You're juggling too much. Beck reads your calendar, email and meetings, asks you a few quick questions, and plans your day around what you promised. Nothing slips.
Calendar, email and meetings. Every "I'll get back to you" is noticed, with where you said it.
A handful of quick questions a day. Yes, no, or not my job. Nothing changes until you answer.
A day built around your promises, and an evening wrap-up so tomorrow starts clean.